Guidance for staff on student administration and support
If a student wishes to notify their examiners of mitigating circumstances that they feel have affected their performance before or during an exam they can submit a notice to their examiners, via their college officer. Such circumstances may include:
Further information for students is available on the Oxford students website.
Please see Annex C of the Policy and Guidance for examiners for further guidance on the process of consideration of notices by the Mitigating Circumstances Panel and board of examiners. The report form itself can be found at the very end of this guidance.
Where there is evidence that a candidate's performance has been affected over one or more papers and this leaves them just below a classification or progression boundary, examiners may consider whether they should be awarded the higher classification, or be allowed to progress.
For early parts of multi-part exams, and exams which release final marks throughout the course, the mitigating circumstances notice must be passed to the final exam board which will make the final classification decision, so that the board can consider whether the final classification should be affected. However, examiners for the earlier parts can also consider notices if this is felt appropriate, e.g. to determine eligibility for progression.
This is most likely to be appropriate in cases of acute illness, where it is clear that performance in a particular paper affected by that illness is weaker than other papers. Where a paper is disregarded, its mark should be reported as 'no result expected' rather than zero.
Note: If a student missed a paper (absent) then they should apply for excusal from the exam from the Proctors. The mitigating circumstances notice to examiners process should not be used in this instance.
This could mean finalising a mark for a paper on the basis of the number of questions actually completed rather than the number of questions required, where there is evidence that a particular paper was affected. Examiners should not otherwise change the mark for an individual paper, but may award a higher classification or permit the student to progress, where the student would otherwise have been just below the boundary for classification or progression.
It is likely that in most cases no further action will be required for notices in Band 1. It is also possible for there to be clear evidence of moderate or even very serious impact on a student (Bands 2 or 3) but no appropriate action which the examiners can take, and therefore for no adjustment to be made.
Please see Annex C of the Policy and Guidance for examiners and others involved in University examinations for further guidance on outcome options
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