Coursework submissions

For a definition of the terms used above (e.g. 'question sets' and 'tests') and the different tabs in Inspera, please see the Overview of Inspera webpage. 

The video below walks you through the steps of how to use the 'Manage Inspera Roles' task in eVision.

Alternatively, a PDF guide to using the 'Manage Inspera Roles' task can be found here. 

Has the date of the examination, or deadline for the submission, been defined in eVision?

If the assessment is not visible it may be because the assessment review has not been completed by the Academic Records Office. Please contact taughtdegrees@admin.ox.ac.uk for further guidance.

If it has not...

The eVision-Inspera integration will automatically create a test in Inspera for each assessment, but only after the date/deadline for that assessment has been recorded in eVision. 

Before this happens, you can still assign yourself a role for that assessment via the 'Manage Inspera Roles' task. The task will hold this information until a corresponding test is available in Inspera. It will then apply the given roles, and the test will then be visible to you in the relevant tab(s) in Inspera. 

If it has...

The process of adding or removing access usually takes about ten minutes to appear in Inspera, It can take longer if the eVision-Inspera integration is performing a large amount of actions at that time. Please log out of Inspera and check back later. Email student.systems@admin.ox.ac.uk if the role hasn't appeared after two hours.

If your question isn't answered by the content on this page, please contact student.systems@admin.ox.ac.uk. 

If you need support with the 'Manage Inspera Roles' task, you can book a support session via the Inspera Support Bookings page (a service run by the Exams and Assessments team). When selecting a service, please click the 'Show more services' button to reveal the "Manage Inspera Roles task in eVision" option. 

• Assessment submission deadlines are published in the Examination Regulations and Course Handbooks.
• You can access the central deadlines calendar in eVision.
• The calendar will provide you with data on the deadlines and methods of submission for each assessment item.
• Ensure that deadlines are entered as soon as possible into eVision each year, once course Assessment Reviews have been completed.
• Our Quick Reference Guide has full details on this quick and easy process.

In most cases the submissions platform will be Inspera except for those departments who are using an alternative University approved online submissions system.

Information on Inspera can be found at the Online Coursework Submissions from Michaelmas 2021 page.

Use of Inspera for online submission is subject to the following conditions: 

• Notify candidates at the start of the course, and in the course handbook, that submissions will be made via Inspera.
• Remember that only the file submitted via Inspera constitutes a valid submission; no additional hard-copies may be submitted, for any purpose. Changes to course regulations must be clear that no additional hard copies may be submitted.
• Electronic submissions must be received by the deadline.
• Examinations and Assessments (E&A) team (or department for certain courses) will report late submissions to the Chair of Examiners, the candidate, and the candidate’s college office.
• Before setting a deadline for a submission in eVision, departments must consult the E&A team to ensure all relevant operational matters have been addressed.
• Ensure that necessary changes to course regulations have been made and approved.
• All system problems affecting any batch of submissions must be reported immediately to the Proctors.

Remember that use of Turnitin, whether for all submissions or for a sample thereof, is subject to all academic and administration staff involved having attended the training course run by IT Services.

Where it is clear conversion to a digital submission would be unsuitable for the work for a specific assessment unit, that department may request that submissions be made instead directly to the department and this is subject to an application being made according to the processes outlined in the section below, ‘Changing regulations for hard copy submissions’

• Students should submit before the deadline, to their department.
• Students will need to be provided with information regarding the requirements for their submission (e.g. number of copies, presentation requirements, etc.).
• All submissions require a completed Declaration of Authenticity.
• If a student has a Specific Learning Difference (SpLD), e.g. dyslexia, they should attach an IMG from with their Candidate ID to the front of each copy of the work they are submitting.

• The Submissions team will send a notification of late submission of written work to the Exam Board. If you have been given devolved responsibility to send these notifications, then the Submissions team will not be involved in this process.

• If submitted work is received after the designated deadline, the Chair of the Exam Board, the student and relevant college officer will receive an email notification of the late submission.

• Students should consult their college office or senior tutor as a matter of urgency if they suspect they will be late in handing in work.

• Information for students is given on the submissions webpage.

• Further information for staff is available in the Examinations and assessments framework (EAF).

Where it is clear that conversion to a digital submission would be unsuitable for the work for a specific assessment unit, a request must be made under one of the following two types for provision for all students taking that unit (e.g. oversized architectural drawings or art portfolios); or the compressed file size exceeds, or is likely to exceed, 1GB, provision for hard copy can be made. Where hard copy is required for a specific unit, the process given under Type I requests should be followed. 

Where hard copy is required for an individual student, the process under Type II requests should be followed. All applications should be made to the Submissions and Research Degree Manager (taughtdegrees@admin.ox.ac.uk). The deadlines for requests for this year are given below. The deadlines for subsequent academic years will be communicated in due course.

Type I requests

Type I requests relate to all submissions for a specific assessment unit. Departments are asked to identify any submission for an assessment unit(s) that is not appropriate for digital submission.  Hard-copy submission will only be approved where there are insurmountable practical barriers to online submission; preference for a hard-copy by markers is not a valid reason for retaining hard-copy submission.

The department will need to submit their request to retain hard copy submissions for the relevant assessment unit to Submissions and Research Degrees Manager (taughtdegrees@admin.ox.ac.uk) by Friday of 10th week Trinity Term – Friday June 30th 2023.

Such requests will need to include:

• The programme name.
• The full assessment unit title and code.
• The submission deadline.
• The reason that hard copy submission is required.
• Confirmation that the department understands that they will be responsible for the reporting of any missing or late submissions.
• The name of the key contact who will be responsible for reporting missing and late submissions (if permission is granted for the retention of a hard copy submission, guidance on the reporting process will be provided by the Submissions and Research Degree Manager).
• A copy of the current Examination Regulations for the programme with changes to provide for hard copy submission to the department shown using standard change notation (underlining for additional text, strike through for deleted text).

Type II requests

Type II requests relate to a submission for an individual student for a specific assessment unit. If a department identifies any students whose work for a particular assessment is not suitable for digital submission, a request will need to be made by the department on behalf of each affected student, to the Submissions and Research Degree Manager (taughtdegrees@admin.ox.ac.uk) for permission for the affected students to submit in hard copy.

Type II requests will need to be made well in advance of the submission deadline. Such requests will need to include:

• The student’s name, number and college (if applicable)
• The programme name
• The full assessment unit title and code
• The submission deadline
• The reason that hard copy submission is required.
• Confirmation that the department understands that they will be responsible for the reporting of any missing or late submissions.
• The name of the key contact who will be responsible for reporting missing and late submissions (guidance on the reporting process if permission is granted for the retention of a hard copy submission will be provided).

Hard-copy submission will only be approved where there are insurmountable practical barriers to online submission. If permission is granted, confirmation will be sent to the department by the Submissions and Research Degree Manager along with guidance on the reporting process.

Where approval has been granted to retain submission in hard-copy, the place of submission will be the department. The reporting of late and missing submissions will be the responsibility of the department concerned and guidance on the reporting process will be provided by the Submissions and Research Degree Manager.

Failure to provide adequate advice or students not following the guidelines on the preparation of their submission documents will not be accepted as a valid reason for reverting to hard copy submission. Such difficulties should instead be managed through improved communications, guidance and training.