eVision User Guides and Quick Reference Guides (QRGs)

The eVision training material can be found on the tabs below. The Graduate Supervision Reporting (GSR) and College Records specific guides are on separate tabs below. 

 

EVISION

The training materials, such as user guides and Quick Reference Guides (QRG), can be found on this tab. If you require training materials for College Records and Graduate Supervision and Reporting (GSR) then these can be found on the other tabs.

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For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

 

On-course

Document name Version Date
Assigning college advisors manual    (PDF) 3.5 21 Feb 2019
Degree Ceremony User Manual   (PDF) 2.0 04 Sep 2013
Emergency contact details QRG   (PDF) 1.3 02 Oct 2017
Enrol students QRG   (PDF) 1.2 12 Dec 2016
Examinations including alternative arrangements QRG   (PDF) 1.4 18 Jan 2017
Fee Schedule manual   (PDF) 3.0 08 Oct 2019
Managing Student Financial Support in eVision manual   (PDF) 2.2 06 Mar 2019
Mitigating circumstances notice to examiners (college) Outcomes QRG   (PDF) 3.2 01 Nov 2019
Student Right to Work Check report QRG   (PDF) 1.2 03 Dec 2016
Submissions Item Details (read-only) QRG   (PDF) 1.0 06 Nov 2017
View Student QRG   (PDF) 1.3 06 Nov 2016
Visa Management Manual   (PDF) 2.5 08 Jul 2019

 

General

Document name Version Date
Guide to reporting in eVision   (PDF) 4.0 14 Jun 2019
Student Self Service Manual (for staff)   (PDF) 4.0 09 Sep 2019

 

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Bulk PDF Download   (PDF) 3.4 18 Feb 2019
Bulk Reject QRG   (PDF) 3.1 13 Dec 2016
Graduate Admissions manual for Departments   (PDF) 4.2 08 Jul 2019

Graduate Admissions manual for Divisions   (PDF)

1.1

13 Dec 2016

Undergraduate Admissions manual for Departments   (PDF) 3.0 12 Dec 2018

 

On-course

 

General

Document name Version Date
Guide to Reporting in eVision   (PDF) 4.0 14 Jun 2019
Student Self Service Manual (for staff)   (PDF) 4.0 09 Sept 2019

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Running Graduate Admissions Reports QRG  (PDF) 3.1 19 Dec 2016
Submitted Graduate Application Dataview QRG   (PDF) 3.1 19 Dec 2016

 

On-Course

Document name Version Date
Emergency Contact Details QRG   (PDF) 1.3  01 Oct 2017
Examinations including Alternative Arrangements QRG   (PDF) 1.4 18 Jan 2017
Running the Matriculation Dataview QRG   (PDF) 1.1 13 Dec 2016
Submissions Item Details (read-only)   (PDF) 1.0 06 Nov 2017
View Student QRG   (PDF) 1.3 06 Nov 2017

 

General

Document name Version Date
Guide to Reporting in eVision   (PDF) 4.0 14 Jun 2019
Accessing and Navigation eVision QRG   (PDF) 3.2 12 Dec 2016

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

 

On-Course

 

General

Document name Version Date
Guide to Reporting in eVision   (PDF) 4.0 14 Jun 2019
Accessing and Navigation eVision QRG   (PDF) 3.2 12 Dec 2016

 

GSR IN EVISION

The Quick Reference Guides (QRGs) and videos below are intended to guide staff in their use of GSR.

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Document Version  Date
Manage user preferences   (PDF) 3.1 14 Jun 2019
Review supervisor dashboard   (PDF) 3.1 14 Jun 2019
Search and view supervision reports   (PDF) 3.1 14 Jun 2019
Search and view TNA forms   (PDF) 1.0 14 Jun 2019
Update a concern   (PDF) 2.0 16 Apr 2019

Videos

Dashboard Navigation

This video explains how to navigate the dashboard in GSR. The dashboard for Course Directors and Directors of Graduate Studies is shown, but this content is relevant to supervisors and college advisors too.

Editing Reports

This video explains how to edit a report in GSR. The first part of the video covers supervisors.

Updating Concerns

This video explains how to update concerns within a supervision report in GSR. The first part of the video covers supervisors. There is no audio associated with this video.

 

Document Version Date
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 1.5 24 Jun 2019
Manage user preferences   (PDF) 3.1 14 Jun2019
Review Course Director / DGS dashboard   (PDF) 3.1 14 Jun 2019
Search and view supervision reports   (PDF) 3.1 14 Jun2019
Search and view TNA forms   (PDF) 1.0 16 Apr 2019
Update a concern   (PDF) 2.0 16 Apr 2019

Videos

Dashboard Navigation

This video explains how to navigate the dashboard in GSR.

Editing Reports

This video explains how to edit a report in GSR. The first part of the video covers supervisors, for guidance for Course Directors and Directors of Graduate Studies, skip to 2 minutes 18 seconds on the timeline at the bottom of the video.

Updating Concerns

This video explains how to update concerns within a supervision report in GSR. The first part of the video covers supervisors, for guidance for Course Directors and Directors of Graduate Studies, skip to 2 minutes 15 seconds on the timeline at the bottom
of the video. There is no audio associated with this video.

 

Document Version Date
Manage user preferences   (PDF) 3.1 14 Jun 2019
Review College Advisor dashboard   (PDF) 3.1 14 Jun 2019
Search and view supervision reports   (PDF) 3.1 14 Jun 2019
Search and view TNA forms  (PDF) 1.0 16 Apr 2019

Video

Dashboard Navigation

This video explains how to navigate the dashboard in GSR. The dashboard for Course Directors and Directors of Graduate Studies is shown, but this content is relevant to supervisors and college advisors too.

 

COLLEGE RECORDS IN EVISION

Your view within College Records will be determined by your access level. If you are unsure of your level of access to College Records please contact your Information Custodian.

For further information on eVision College Records please see the College Records webpages.  

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Document Name Version Date
Introduction to College Records   (PDF) 1.9 28 Jun 2019
Create and manage sites, buildings and rooms   (PDF) 2.0 24 Jun 2019
Create and manage groups and privileges   (PDF) 1.9 24 Oct 2019
Email all college members   (PDF) 1.4 23 Nov 2017
Run College Records reports   (PDF) 3.0 09 Sept 2019
View groups - read-only   (PDF) 1.3 25 Sep 2018
View college members (students and other members) - read-only   (PDF) 2.8 21 Jan 2018
Document Name Version Date
View and update student records   (PDF) 6.0 02 Oct 2019
View student record changes   (PDF) 1.3 23 Nov 2017
Collections   (PDF) 1.0 24 Jun 2019

Systems Availability

All systems are currently available

Please also see the Systems Availability page for details of the status of each system. For scheduled downtime please see the Notices page for more information.

 

Contact us


student.systems@admin.ox.ac.uk
01865 (2)84848

Opening Hours: 
08:30 - 17:00 Mon - Fri
(excl. BHs & fixed closure days)

Gibson Building, Ground Floor
Radcliffe Observatory Quarter
Woodstock Road
Oxford OX2 6GG

 
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