Guidance for staff on student administration and support
The role of the IC reflects the growing emphasis on data protection and information security.
Who is my Information Custodian?
eVision College Records Access Levels: Guidance for ICs [updated 23 November 2020]
Please see the College Records Access Levels (PDF) document for guidance on the current access levels.
As an Information Custodian (IC), or deputy IC, it is up to you to ensure that individuals with access to your data are thoroughly reviewed and that access is granted only to the appropriate people and is pertinent to that person’s job role. Please do spare some time to check that access provision continues to be relevant and is maintained throughout the year.
Mailing List Policy
As an active eVision user you will automatically be included in the mailing lists and membership of these mailing lists is mandatory. Further information.
Due to the nature of the responsibilities associated with this role, it is expected that the Information Custodian will be a senior member of the administration of the organisational unit, such as Senior Tutor, Department Administrator, Head of Central section; or someone nominated by them to take on the role.
The key responsibilities of an Information Custodian:
Data Management responsibilities of an Information Custodian:
List of Information Custodians
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