Graduate Supervision Reporting (GSR) in eVision

To access Graduate Supervision Reporting (GSR) you need to login to eVision and choose the Supervision Reporting menu. 

To find out more about what students, academic and administrative staff are able to do in GSR please see the Overview of Access webpage. For guidance on how graduate students and relevant staff use GSR see the How Reporting Works in GSR web page. For any other questions see the Frequently Asked Questions (FAQs) and the User Guides web pages.

 

 

Overview and Latest Updates

Overview

GSR is used by graduate students, supervisors, college advisors, and Course Directors/DGSs to review students’ academic progress.

  • Students access GSR in Student Self Service
  • Academic and administrative staff access GSR in eVision (see right-hand menu)

When your reporting window opens, you will receive an automated email notification with everything that you need to get started in GSR.

Automated GSR notifications

All automated GSR email notifications to contributors are outlined in the Automated GSR Notifications   (Excel) document (NB each term is listed on a separate tab).
 
Latest Updates

The Hilary term 2024 reporting window has now closed for both students and supervisors. Directors of Graduate Studies (DGS), Course Directors and College Advisors can continue to report up until the end of the window at 12pm on Friday 24th May

Training and quick reference guides are available for students on the Oxford Students website and for staff on the Student Systems website.

If you have any enquires or encounter technical issues please contact the Student Systems Support Centre.

Reporting Dates for 2023-24

The standard reporting windows for the current academic year are listed below. Certain courses have alternative reporting windows, and where this is the case, your department will let you know. You will be reminded by an automated GSR email notification sent to you when your reporting window opens. 

Michaelmas Term 2023

  Open  Close
Student 20/11/2023 08/12/2023
Supervisor 11/12/2023 12/01/2024
DGS/Course Director/College Advisor 15/01/2024 16/02/2024

Hilary Term 2024

  Open Close
Student 26/02/2024 15/03/2024
Supervisor 18/03/2024 12/04/2024
DGS/Course Director/College Advisor 15/04/2024 24/05/2024

 

Trinity Term 2024

  Open Close
Student 03/06/2024 21/06/2024
Supervisor 24/06/2024 19/07/2024
DGS/Course Director/College Advisor 22/07/2024 23/08/2024

 

Long Vacation 2024

  Open Close
Student 02/09/2024 20/09/2024
Supervisor 23/09/2024 18/10/2024
DGS/Course Director/College Advisor 21/10/2024 15/11/2024
GSR Super Users

In addition to the Student Systems Support Centre, which can help with queries about using GSR, super users in divisions will be able to provide local support. Super user contact details are listed below.

Division GSR super user contacts
Department of Continuing Education Contact pgr@conted.ox.ac.uk
Humanities

Erica Saracino

erica.saracino@humanities.ox.ac.uk

Jeremy Moyse

jeremy.moyse@humanities.ox.ac.uk

Pádraig O’Connor

padraig.oconnor@humanities.ox.ac.uk

Medical Sciences

graduate.studies@medsci.ox.ac.uk

Chris Higham
Teresa Greenwills
John Wells
Stephanie Tourbier
MPLS

graduate.studies@mpls.ox.ac.uk

Helen Beauchamp
Paul Seage

Social Sciences

Andy Garlick

andy.garlick@socsci.ox.ac.uk

Clarice Hoole

clarice.hoole@socsci.ox.ac.uk

 

Known Issues

eVision Graduate Supervision Reporting

Expand All

Description:
In some cases, peoples' titles may not show correctly in Graduate Supervision Reporting.

System area:
Supervision Reporting: dashboards.

Workaround:
The source of this data can be amended by your local HR person or team.

Description:
This issue will affect Course Directors and DGSs with more than 100 contacts. On saving and submitting a report from the dashboard, there is an option to continue to the next report in the list, without returning to dashboard. Using this function, when you reach the final report on the page, the only option is to return to dashboard, there is no option to move forward to the next report on the subsequent page.

System area:
Supervision Reporting: dashboards. 

Workaround:
When you have reached the end of the list of records on the page, you will need to return to the dashboard in order to continue. 

Description:
If GSR access for a subject administrator, Course Director or DGS is made historic, the corresponding section still appears in GSR and related functionality may or may not work, depending on the user's other access in GSR.

System area:
Supervision Reporting: manage user access.

Workaround:
The Student Systems Support Centre will be able to update this.

Description:
When re-enabling access for a user, no automated email notification is sent to the user them telling them they have been given access.

System area:
Supervision Reporting: manage user access.

Workaround:
The workaround is currently to tell the user by sending a manual email.

All student systems available!

Please also see the Systems Availability page for details of the status of each system. For scheduled downtime, please see the Notices page for more information.

 

Contact us


Student Systems

student.systems@admin.ox.ac.uk
01865 (2)84848

Opening Hours: 
08:30 - 17:00 Mon - Fri
(excluding bank holidays & fixed closure days)