Guidance for staff on student administration and support
Full-time matriculated students are required to keep terms of residence in Oxford in order to be awarded their degrees. Part-time students are exempt from these requirements.
For undergraduate students, this usually means both that students are required to live within a certain distance from the University (called limits in the regulations) and for a set period of time during their studies (called terms in the regulations). Typically undergraduate students must generally reside within 6 miles of Carfax Tower. However if a student holds the status of Senior Student , or has already satisfied the examiners in a Second Public Examination, or resides in the home of a parent or guardian, they can reside within 25 miles of Carfax Tower.
In addition undergraduate students are required to be in residence for at least six weeks of each term of their course. The exact number of terms is dependent on the degree, the subject and the candidate’s status. Further information can be found in the course examination regulations.
For postgraduate students, this usually means residing within 25 miles of Carfax Tower, unless given special permission to work away from Oxford for a period of time (typically agreed and approved by the department).
In addition, postgraduate students are required to be in residence for a minimum number of terms. The exact number of terms is dependent on the degree, the subject and the candidate’s status. Further information can be found in the course examination regulations.
The Proctors may excuse a student from residing within the specified limits, if there are good reasons why this is not possible. Students should discuss this first with their College, or with their department if they have no college, as they will need support from both the College (where applicable) and department for the Proctors to consider approving a request.
A residency limits application form should be submitted to the Proctors’ Office, detailing the support for the request from both the college (where applicable) and department, along with any supporting evidence.
A Department can make an application to the Proctors for a blanket dispensation of the residency requirement for Michaelmas Term 2020 for students on a specified postgraduate taught course. An online form should be completed and submitted to the Proctors’ Office. Students on postgraduate research courses would need to submit individual dispensation requests if required.