- Standard exam papers - 5 weeks before exams.
- Alternative arrangement papers* - 5 weeks before exams.
- Exam papers enquiring conversion to Braille - 9 weeks before exams.
* e.g. specific font size, double spacing etc.
- Papers can be submitted either by USB or the specific departmental SharePoint site for exam papers.
- Electronic copies should be in Portable Document Format (PDF) and saved as the assessment item number (e.g. A12345W1). Additional information such as the title of the paper should not be included in the filename.
- If submitting exam papers via SharePoint, all copies should be saved in the folder specifically for the Examination Schools called 'Final Copies for Exam Schools (Do Not Delete)' and clear instructions should be provided as to where the folder can be found.
- Only the final version should be saved in this folder, and only after it has gone through a rigorous checking process by the department/faculty.
Electronic copies of papers should never be emailed or uploaded via a different SharePoint site.
Formatting exam papers
The cover page must not contain any questions.
All Papers – In person and Inspera (excluding locally authored papers) must include:
- Exam paper number code (otherwise known as the assessment item number) should be on the top left corner of the cover page.
- Title of paper should match the name of the paper as listed on the Exam Entry Statistics issued by the Academic Records Office.
- Day, date, year.
- Materials required.
- Rubric – specific instructions to be shown on all papers.
- Page numbers on all pages.
In Person exams only:
- 'Do not turn over until told that you may do so’ – wording to be on front page.
- Start and finish time e.g. Monday 07 June 2023, 09.30 am – 12.30 pm.
- ‘Turn over’ on odd pages from page 3 onwards.
- A space for the candidate number on top left corner of the cover if candidates are expected to answer in the paper instead of a script booklet.
- Question numbers should make sense with the rubric provided.
Online Open Book exams only:
- Opening time e.g. Opening Time: 9:30am/14:30pm, UK time (GMT/BST as appropriate).
- Mode of completion (format in which you will complete this exam): typed/typed with supplementary uploads/upload only).
- If typed: Please emphasise that students should type directly into Inspera and that work not entered into Inspera by the end of the exam duration will not be marked.
- If typed with supplementary uploads: Please state how much of the exam duration students should set aside to scan handwritten work / convert responses to a PDF and upload them to Inspera.
- If there are subsections and candidates are expected to answer in one box per question in Inspera the cover should say: Questions with sub-sections (e.g. Q1a & Q1b) should all be answered in the response box for the corresponding overall question number.
- Question numbers should be in sequence throughout the paper, e.g. Section A Q,1,2,3 Section B, Q,4,5,6 provided candidates are asked to answer their questions in one box per question answered.
- Clear instructions as to how candidates are expected to answer.
- Include information on how to contact the Online Exams Support Desk.
- Top and bottom margins should be no smaller than 26 mm/2.6 cm.
- Left and right side margins should be no smaller than 21 mm/2.1 cm.
- To improve the accessibility of papers, a sans serif font should be used of at least size 12.
- Text should be left aligned rather than justified.
- It is recommended that the use of italics, underlining and capitalisation of text is minimised as far as is possible.
- If appropriate software is not available, drawings, symbols, accents, etc. may be added in black ink, using a fine pen. It may be best to produce diagrams (or passages of foreign-language text, etc.) separately and then paste them into position in the text (avoiding any surplus glue that might show on final copies).
- Chairs are reminded that, where the Regulations require it, they must issue a list of calculators that are permitted. This list should be sent to all candidates as close as possible to the start of the academic year in which they are sitting their exams.
- Information on the type of calculator permitted is given in the Examination Regulations (Regulations for the Conduct of University Examinations, Part 10, cl. 10.4).
- Where no list of permitted calculators has been provided to Exams and Assessments it will be the department’s responsibility to check that any calculator brought into the exam by the candidate is authorised for that exam.