Submissions

Due to the impact of the coronavirus pandemic, the submissions desk in the Examinations Schools remains closed for the foreseeable future. Therefore, all submissions of works for summative assessments must be submitted online via WebLearn or another currently approved online submission system in a digital format.  

The Submissions and Research Degrees team manage submission processes for both taught and research degree students and the administration of the University’s Higher Doctorates.  

Candidates can submit their work in one of the following ways:  

  • Hard copy to Exam Schools  

  • Hard copy to Department  

  • Digital copy via WebLearn  

  • Digital copy via department online system (e.g. Moodle for Continuing Education and SAMS for Said Business School)  

  • Assessment submission deadlines are published in the Examination Regulations and Course Handbooks.   

  • You can access the central deadlines calendar in eVision.

  • The calendar will provide you with data on the deadlines and methods of submission for each assessment item.

  • Ensure that deadlines are entered as soon as possible into eVision in November each year, once course Assessment Reviews have been completed.

  • Our Quick Reference Guide has full details on this quick and easy process.

  • Students should submit before the deadline.

  • Students will need to prepare 1 envelope for each assessment they are handing in.

  • All submissions require a completed Declaration of Authenticity.

  • If student have a Specific Learning Difference (SpLD), e.g. dyslexia, they should attach a SpLD information form (Form 2D) to the front of each copy of the work you are submitting.

  • The time of the submission is taken when the receipt is stamped.

  • The submissions desk at the Examination Schools is open from 08:30-17:00, Monday-Friday.

If you are thinking about using anonymous online submissions via WebLearn as your department’s summative assessment submission method, you should contact the Submissions team first to discuss the transition away from hard copy submissions.

The Submissions team have a WebLearn site for Online Submissions Information (you might have to request access to this site through the Submissions team).

Use of WebLearn for online submission is subject to the following conditions: 

  • Ensure that any changes to course regulations are made following the process. Adoption of online submission mid-course is subject to the normal requirements, including securing the agreement of all members of the cohort.

  • Notify candidates at the start of the course, and in the course handbook, that submissions will be made via WebLearn.

  • Offer training, including practice submissions, in how to use the system.

  • Remember that only the file submitted via WebLearn constitutes a valid submission; no additional hard-copies may be submitted, for any purpose. Changes to course regulations must be clear that no additional hard copies may be submitted.

  • Electronic submissions must be received by the deadline.

  • Examinations and Assessments (E&A) team (or department for certain courses) will report late submissions to the Chair of Examiners, the candidate, and the candidate’s college office, in the same manner as for hard-copy submissions.

  • Before setting a deadline for a submission in eVision, departments must consult the E&A team to ensure all relevant operational matters have been addressed.

  • Ensure that necessary changes to course regulations have been made and approved.

  • All system problems affecting any batch of submissions must be reported immediately to the Proctors.

  • Remember that use of Turnitin, whether for all submissions or for a sample thereof, is subject to all academic and administration staff involved having attended the training course run by IT Services.

What you need to know  

  • The Submissions team will send a notification of late submission of written work to the Exam Board.

  • If submitted work is received after the designated deadline, the Chair of the Exam Board, the student and relevant college officer will receive an email notification of the late submission.

  • If the submission is not received on the day of the deadline, the student may also not be allowed to remain in the examination.

  • Students should consult their college office or senior tutor as a matter of urgency if they suspect they will be late in handing work.

  • Information for students is given on the submissions webpage.

  • Further information for staff is available in the Examinations and assessments framework (EAF).